Description : HR and Administration Assistant. Company : E Co.. Location : Sverige
E Co. is an international climate finance and development consultancy, specialised in the design and formulation of low carbon, climate-resilient projects and programmes across Africa, Eastern Europe, Latin America and Asia. We work with global climate funds, including the Green Climate Fund, Global Environment Facility and Adaptation Fund. Our clients include international governments, multilateral development banks, UN agencies, and global think tanks.
We are a team of specialist consultants who help our clients think more deeply about the complex interactions within social, technical, financial, political, and economic environments and we are focused on growing our team and network in line with the opportunities and assignments we are working on.
The HR & Administration Assistant will be part of our small, empathetic, and hardworking team, supporting the consultancy work through providing support to the operational management.
Could this be you or someone you know?
Role and responsibilities
- Maintenance of applicant and expert rosters databases (TTailor, Dev Aid, etc.)
- Supporting recruitment activities (drafting job requirements, tagging profiles, notifying groups, scheduling meetings)
- Support the onboarding of external experts (welcome email)
- Drafting personnel documents and database management
- Maintaining Associate Agreements and Assignment management folders
- Liaising with the Finance team for the drafting of purchase orders
- Maintain access and reporting in Clockify and Team Load
- Conduct various administrative reporting and calculations, e.g. maintaining the emissions calculations spreadsheet
- Conducting the assignment closing tasks: Letters of Performance, Client feedback requests, external surveys, etc
- Support travel management in line with the agreed procedures (check & save the pre-travel checklists & email post-country travel information requests)
- Saving GDPR & SATT reports & feedback on reports
- Support update and maintenance of employee handbook
- Support marketing planning and events coordination activities
- Other administrative activities
Requirements
Essential
- Minimum high school education
- Keen interest and proven experience in administration (minimum 2 years)
- Strong eye for detail
- Punctuality as a key value
- Strong verbal and written communication skills
- Strong organizational skills
- Interest in learning or working knowledge and experience in management software, database management, and communication tools
- Readiness to learn
Benefits
- Join a B Corp-certified organisation
- Flexible working hours and hybrid remote and office work
Please send us your CV, a brief cover letter by 31 October 2023.
